The Haven Nation is committed to safeguarding your information in line with the latest data protection and privacy laws. We also want to be transparent about what information we have on you, how we use it, and how you can control what we do with this information.

About this policy

This privacy policy covers the collection (or the submission of your personal information to us) and use of this information by us.

It applies to our services, including requesting for periodic reports, informing you of planned training programs and conferences, celebration of special dates like birthdays, wedding anniversaries, new child birth celebrations, that we use the information for.

The use of this information also includes using it on our social media platforms that enable you to interact with and participate in our programs.

By becoming a member at your choice of The Haven Nation, you are agreeing to the terms of this privacy policy.

We may update this privacy policy notice from time to time and we’ll post any changes on our website at www.thehavennationcic.org

In this policy, “We”, “Us”, “Our” and “Group” means The Haven Nation CIC.

Owner and Data Controller

The Haven Nation CIC 

Unit 3

The Thurrock Centre for Business

2 George Street

Grays

Essex

RM17 6LY

United Kingdom.

Owner contact email: info@thehavennationcic.org

Phone No: +441375486323

 

The information we collect may include:

Any personal details you knowingly provide us with through forms, our email or through phone call, such as Name, Address, Telephone Number, Photographs, etc. In order to enable easy and effective communication with you, informing you of programs and events of The Haven Nation as and when due.

 

Your preferences and use of email updates, recorded by emails we send you (if you select to receive email updates or newsletters).

It’s your responsibility to ensure that any registration data you provide to us is accurate and kept up to date.

Do we use cookies?

We, and our authorised third parties, do not use cookies and/or other tools to store and or track information about you for any sale or marketing purposes. The only information about you in our disposal are those you have willingly and by your consent provided us with.

Mode and place of processing the Data

Methods of processing

The Owner takes appropriate security measures to prevent unauthorized access, disclosure, modification, or unauthorized destruction of the Data.

The Data processing is carried out using computers and/or IT enabled tools, following organizational procedures and modes strictly related to the purposes indicated. In addition to the Owner, in some cases, the Data may be accessible to certain types of persons in charge, involved with the operation of this Application (administration, sales, marketing, legal, system administration) or external parties (such as third-party technical service providers, mail carriers, hosting providers, IT companies, communications agencies) appointed, if necessary, as Data Processors by the Owner. The updated list of these parties may be requested from the Owner at any time.

Legal basis of processing

The Owner may process Personal Data relating to Users if one of the following applies:

Users have given their consent for one or more specific purposes. Note: Under some legislations the Owner may be allowed to process Personal Data until the User objects to such processing (“opt-out”), without having to rely on consent or any other of the following legal bases. This, however, does not apply, whenever the processing of Personal Data is subject to European data protection law;  Provision of Data is necessary for the performance of an agreement with the User and/or for any pre-contractual obligations thereof;  Processing is necessary for compliance with a legal obligation to which the Owner is subject;  Processing is related to a task that is carried out in the public interest or in the exercise of official authority vested in the Owner;  Processing is necessary for the purposes of the legitimate interests pursued by the Owner or by a third party.

In any case, the Owner will gladly help to clarify the specific legal basis that applies to the processing, and in particular whether the provision of Personal Data is a statutory or contractual requirement, or a requirement necessary to enter into a contract.

Place

The Data is processed at the Owner's operating offices and in any other places where the parties involved in the processing are located.

Depending on the User's location, data transfers may involve transferring the User's Data to a country other than their own. To find out more about the place of processing of such transferred Data, Users can check directly with the owner about the processing of Personal Data.

Users are also entitled to learn about the legal basis of Data transfers to a country outside the European Union or to any international organization governed by public international law or set up by two or more countries, such as the UN, and about the security measures taken by the Owner to safeguard their Data.

If any such transfer takes place, Users can find out more by checking the relevant sections of this document or inquire with the Owner using the information provided in the contact section.

Retention time

Personal Data shall be processed and stored for as long as required by the purpose they have been collected for. Therefore:

Personal Data collected for purposes related to the performance of a contract between the Owner and the User shall be retained until such contract has been fully performed.  Personal Data collected for the purposes of the Owner’s legitimate interests shall be retained as long as needed to fulfill such purposes. Users may find specific information regarding the legitimate interests pursued by the Owner within the relevant sections of this document or by contacting the Owner.

The Owner may be allowed to retain Personal Data for a longer period whenever the User has given consent to such processing, as long as such consent is not withdrawn. Furthermore, the Owner may be obliged to retain Personal Data for a longer period whenever required to do so for the performance of a legal obligation or upon order of an authority.

Once the retention period expires, Personal Data shall be deleted. Therefore, the right to access, the right to erasure, the right to rectification and the right to data portability cannot be enforced after expiration of the retention period.

How we protect and use your information?

The data you voluntarily provide us is securely saved on our computer hard drive, and any correspondence from us to you that contain all these information at the same that is password protected.

We and our authorised third parties may use your information in a variety of ways to:

inform you of upcoming programs, projects and events like conferences, trainings, celebrations etc.

By becoming a member of The Haven Nation, you have given your consent for your personal data to be used as described above, and you have the right to withdraw this consent any time as explained above.

Do we share your information?

We may pass on information (Name, Phone Number, Email, Date of Birth etc) about you to other parties. These third parties are only allowed access to your information as needed to perform functions or to provide services to us. They’re not allowed to use it for any other purpose.

 

What are your rights?

The Rights of Users

Users may exercise certain rights regarding their Data processed by the Owner. In particular, Users have the right to do the following:

Withdraw their consent at any time. Users have the right to withdraw consent where they have previously given their consent to the processing of their Personal Data. 

Object to processing of their Data. Users have the right to object to the processing of their Data if the processing is carried out on a legal basis other than consent. Further details can be requested directly from the owner using the information as specified about the owner above.

Access their Data. Users have the right to learn if Data is being processed by the Owner, obtain disclosure regarding certain aspects of the processing and obtain a copy of the Data undergoing processing.

Verify and seek rectification. Users have the right to verify the accuracy of their Data and ask for it to be updated or corrected. 

Restrict the processing of their Data. Users have the right, under certain circumstances, to restrict the processing of their Data. In this case, the Owner will not process their Data for any purpose other than storing it. 

Have their Personal Data deleted or otherwise removed. Users have the right, under certain circumstances, to obtain the erasure of their Data from the Owner. 

Receive their Data and have it transferred to another controller. Users have the right to receive their Data in a structured, commonly used and machine readable format and, if technically feasible, to have it transmitted to another controller without any hindrance. This provision is applicable provided that the Data is processed by automated means and that the processing is based on the User's consent, on a contract which the User is part of or on pre-contractual obligations thereof. 

Lodge a complaint. Users have the right to bring a claim before their competent data protection authority.

What this privacy policy does not cover

This privacy notice doesn’t cover companies, services or applications that we don’t own or control, or people that we don’t employ or manage. This includes (without limitation) third party websites or applications/widgets (e.g. from social media platforms such as KingsChat, Yookos, Ceflix, WebEx, Zoom) that we link. Nor does it cover advertisers so if you click on an advert and it takes you to an advertiser site, please check their privacy notice.